Build one source of truth
Gather every lease into a single register: location, area, rent, escalation, lock-in, expiry, renewal options, deposit and exit terms. Most portfolios do not have this view, and it is the basis of every decision.
Map the expiry calendar
Chart lease expiries and decision dates. Clusters of expiries are opportunities to consolidate and also risks if you are forced to decide in a hurry.
Measure real use
Compare the space you pay for with how it is used. Badge data, desk bookings or occupancy sensors can show real utilisation, which informs how much space you need under hybrid working.
Decide the portfolio shape
Consider consolidation, relocation, a hub-and-spoke model, and the role of flex space for peaks and new teams. Evaluate each option on total cost over the same period.
Align with the business
Link the plan to headcount forecasts, hiring locations and culture. Real estate should follow the business plan, not the other way round.
Set governance
Define who approves new space, standard terms you will ask for, and a regular review. Standard lease terms and a negotiating playbook save time and money across the portfolio. This guide is general information and not legal, tax or investment advice.
Frequently asked
What is corporate real estate strategy?
Planning the occupier's whole property portfolio against business needs, cost and flexibility.
Why build a lease register?
It gives one view of terms and dates, which is the base for every consolidation, renewal or exit decision.
How does hybrid working affect space planning?
It can reduce the space needed per person, so measure actual utilisation before renewing or taking new space.
Related: Corporate Real Estate Advisory, Mumbai micro-markets, how we work.
